Everything from the first scan to the final report
VelaID handles every step — clocking people in, signing them up, turning hours into pay, surfacing the patterns that matter, and keeping it all private and audited. One platform, no juggling notebooks, spreadsheets and separate apps.
Face recognition first, with a fallback for everyone
People clock in with a glance at the camera — no badges to print or lose. Recognition can run right on the device or on our servers for tougher conditions. And there's always a PIN, QR code or tap card as backup, so no one is ever stuck outside.
- AI face recognition as the everyday way to clock in
- PIN, QR code or NFC card always ready as a backup
- Optional GPS perimeter so people clock in on site
- Switch a kiosk into activity mode for clubs and sessions
Keeps working when the internet doesn't
Load-shedding, a dropped signal, a slow connection — none of it stops people clocking in. VelaID records everything safely on the device and quietly catches up the moment you're back online. Nothing is ever lost or counted twice.
- Carries on through load-shedding and weak signal
- Catches up automatically once you're back online
- Nothing is lost and nothing is double-counted
- Each kiosk shows what's still waiting to sync
Add a hundred people without the queue
Upload your list from a spreadsheet, or send everyone a personal link to sign themselves up from their own phone in under a minute. Consent is captured as people enrol, and you simply review and approve — no long enrolment line on the first morning.
- Upload your existing list in one go
- People sign themselves up from their phone
- Consent captured properly as people enrol
- Withdraw consent and the face template is deleted at once
From a live headcount to payroll-ready files
See who's on site right now, pull daily registers, hours and timesheets, and flag anything that needs a second look — like late arrivals or missed clock-outs. Then download it in the format your payroll team already uses.
- Live view of who's here, plus daily register and timesheets
- Hours with automatic overtime tiers (normal, 1.5×, 2×)
- Exceptions report for late arrivals and missed clock-outs
- Download as Excel, PDF or a payroll-ready file
Hours in, earnings out
Turn attendance into pay without re-keying. Earnings and payroll reports work out what each person earned across normal and overtime tiers, factor in piece-rate output, and roll labour cost up across every site so you can see where the money goes.
- Earnings and payroll runs by site or department
- Capture piece-rate output (m², quantity) per worker
- Labour-cost analytics with top earners and daily trends
- Cross-site cost rollups for the whole organisation
See the patterns, not just the register
For schools, VelaID goes beyond the daily roll-call. Track attendance by grade, spot learners who are slipping before it becomes a problem, run extra-mural clubs, and give guardians a clear view of their own children — with extra protection for minors throughout.
- Grade-by-grade attendance and term-over-term trends
- At-risk learners flagged by threshold or absence streak
- Extra-mural activities with their own registers
- A guardian portal limited to each parent's own children
Exactly the right access, and a record of it all
Give every manager precisely what they need to see — and nothing they don't. Build custom roles, scope people to specific sites, and even control physical doors and gates. Every view and change of personal data is recorded for a clean audit trail.
- Custom roles built from a clear permission list
- Scope team members to specific sites
- Control doors and gates with grant/deny access points
- Full audit trail of who saw and changed what
Run many locations as one
Roll everything up across sites, watch headline numbers move with executive dashboards, and let reports arrive on their own. Schedule a register or a payroll file to land in the right inboxes every day, week or month — no one has to remember to run it.
- Cross-site rollups for attendance, hours and cost
- Executive dashboards with period-over-period deltas
- Schedule reports to email daily, weekly or monthly
- Each location's data kept separate and secure